We All Have Taxes to Pay and Are Expected to Comply with Various Regulations
The tax return and business submissions required of each of us varies depending upon our personal and business situations. Understanding which income, payroll, property, franchise, and professional tax filings are required is important. Ensuring the filings are accurate and timely is also critical.
In certain industries, such as government contracting, non-profit organizations, construction, and trucking, there are additional rules that will apply.
Information is readily available on federal, state, and local websites to guide research. Navigating the volume and complexity of information can be challenging. For some individuals and many businesses, accessing expertise and guidance to ensure compliance provides assurances and comfort.
Our Advisors are deeply knowledgeable, able to quickly assess business requirements and bring the right resources together to ensure compliance.
We partner with you to identify the tax and regulation requirements unique to your situation. We provide the comfort and confidence of having an expert on your team, so you can sleep at night.
It’s complicated. Government contractors face unique challenges and requirements.
In addition to Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), and Cost Accounting Standards (CAS) apply to government contractors. Federal auditors ensure contractors comply with these rules. Contractors face layers of rules to learn, understand, and systems to implement for compliance.
Out of clutter, find simplicity. In the middle of difficulty lies opportunity. -Albert Einstein.
We are former DCAA auditors, and specialists, bringing a depth of knowledge and experience that will help you navigate rules efficiently and effectively. We offer a full range of services in support of the government contracting industry.
Submit Your Incurred Cost Proposal
Contracts containing the Allowable Cost & Payment clause have a requirement to file an Incurred Cost Submission (ICS) six (6) months after year-end. Don’t end up on DCAA’s Delinquent Contractors list for not providing an adequate submission, on time. We can help and offer the following benefits:
1. Experienced independent review to ensure your submission is compliant.
2. Time savings for overworked internal staff or staff without expertise.
3. Our staff will devote their efforts to ensure your submission is on time.
4. Experts that keep abreast of changes in the ICS requirements.
Final indirect rate calculations are completed after an accounting year is closed. For this reason, the government permits contractors to bill using estimated indirect rates. As an example, estimated indirect rates may be for fringe, overhead, and general and administrative costs. A Forward Pricing Rate Agreement (FPRA) is an agreement between a contractor and a government agency to establish the estimated rates for a specified period of time. Not all contractors are required to submit a Forward Pricing Proposal to the government. The cognizant contract administration agency determines and informs the contractor whether an FPRA will be established.
We can help prepare Forward Pricing Rate Proposals (FPRP) for submission to the government for certification of your cost and labor rates. Let us help your staff prepare the proposal and provide our experienced review prior to submission to ensure compliance and reduce your audit risk.
Indirect Rate Management
Indirect costs have long been recognized as one of the most difficult areas to manage. To be successful, contractors need to understand the magnitude of their fringe, overhead, and general and administrative costs. Realizing how these rates are impacted can be challenging because there is not always the clear-cut relationship between indirect expenses and revenue, as there is with direct costs. Contractors must constantly be aware of the allocation of these costs to contracts in order to effectively understand and control profitability. We have the right procedures and tools to bring order and clarity to this process for your team.
The details matter. Government contractors are required to submit a Disclosure Statement upon receiving significant contract awards. Completing this document carefully and thoughtfully is important as it defines, in detail, how you will account for government contract costs. Once established, it must be followed. We help our clients navigate the preparation of this important document, review it in detail prior to submission, and ensure ongoing compliance with the statement.
Pricing and Proposal Support
We understand what it takes to stay competitive in this market. We support contractors in developing pricing and cost volumes for contract proposals, including IDIQs, single award programs, and task order awards.
Audit & Review Support
As trained auditors ourselves, we will see what you do not. We apply our keen understanding of the audit process. We use the Auditor’s Lens to assist our clients in achieving a positive and sustainable audit outcome. Our audit readiness services cover the entire audit life cycle which may include auditability assessments, audit liaison support, and audit remediation support. We are knowledgeable about what auditors need, why they ask for certain information, and the importance of timely and accurate responses to requests. This knowledge will help you reduce the audit burden across your organization, preventing frustration when trying to translate how an auditor’s request applies to your organization.
Policies & Procedures
Policies are a set of guiding principles, direction, and standards: the ethos of an organization without which companies flounder (and not the good kind with tartar sauce).
Procedures define the way companies handle the tasks at hand, providing a day-to-day roadmap for actions and streamlining of internal processes.
When your staff is following policies and procedures, your organization will use time and resources more efficiently. You’ll be able to grow and achieve your goals as an organization.
Policies and procedures can be difficult to define. We have the expertise to walk you through this process: to help you create the backbone of your company.
Is an Outsourced CFO right for you? See how you can simplify the complicated.
What Our Clients Say About Us
"This firm is terrific, I have worked with Jennifer Eubanks several times, and her firm provides first-class accounting support at very reasonable rates."
The CPA Department provides meaningful and actionable expertise related to preparing for DCAA audits, prepares winning pricing proposals, and provides overall strategies for small government contracting businesses to succeed.
"Jennifer is a trusted accountant and adviser. Her work ethics is second only to her expertise. Jennifer’s sense of resolve is perhaps the most telling… meticulous, persistent, and assertive comes quickly to mind. CPA Department has my highest recommendation."
"Very knowledgeable and helpful team. Work was done expediently. I will continue to use them and highly recommend them."
"Two years ago, my CPA retired and suggested I go to Jennifer Eubanks. I have been delighted with her work! I highly recommend Eubanks & Company."
"My firm started using EuCo from day one. I can attest that they have reduced the risk of many pitfalls we faced during our first few years. They continuously provide executable solutions to ensure our books and processes are inline and compliant. All this expertise at reasonable costs and great customer service."
"Eubanks & Company helped me out of a very sticky tax problem created by the neglect of a former accounting firm. I have nothing but the highest praise for this firm and the people working there. My ongoing experience is just as positive."
"Great, personal service - a trusted partner"
"We could not be more pleased with the service we have received from Eubanks & Co. It is our one-stop shop for all of our financial business needs. Jennifer leads her team to provide ethical and timely financial and regulatory compliance guidance for our government focused practice and we have recommended her firm widely. Thank you for all that you do! Your dedication to helping us remain compliant, set and meet our goals, and scale for growth is directly correlated with our continued success."
"Jennifer is a trusted accountant and adviser. Her work ethics is second only to her expertise. Jennifer’s sense of resolve is perhaps the most telling… meticulous, persistent, and assertive comes quickly to mind. Eubanks & Company has my highest recommendation."
"Have really enjoyed working with The CPA Department for the past several years. They have a great team that delivers professional and efficient service. Whether it be government contracting, day to day accounting needs, tax prep, or tax planning, they can handle your every need. We have already started leveraging their tax expertise with the new tax law changes. I highly recommend this CPA firm."
"We're extremely happy with the DCAA oriented consulting we're received, as well as the excellent service on general accounts issues. Our FAR and DCAA issues were more than we wanted to tackle alone and a significant part of our business. Jennifer and her team helped us through these hurdles and we couldn't be more pleased."
"Would highly recommend The CPA Department for business consulting, accounting and tax preparation needs. Jennifer and staff are very knowledgeable and go out of their way to help clients with their needs. You won't be disappointed."