List of the Best DCAA Approved and Compliant Accounting Software Systems

[Updated September 2025]

Government contracting success requires more than just industry knowledge and competitive bidding. To remain compliant and thrive, government contractors need a robust accounting system that meets the stringent standards set by the Defense Contract Audit Agency (DCAA).

Selecting the right accounting software ensures compliance, manages costs, and positions your business for long-term success in securing government contracts.

Here, we will dive into seven of the top DCAA-compliant accounting software options. These systems are built to help businesses with complex government contracts, from adhering to the Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS) to maintaining readiness for audits and financial reporting.

If you want to gain a competitive edge and build a reputation for excellence, choosing the right accounting software is a key first step.

Why DCAA-Compliant Accounting Software is Essential

Having DCAA-compliant accounting software is not just a recommendation—it is a necessity for contractors working with the federal government. Here is why:

• Compliance and Audit Readiness: Ensuring your accounting system meets DCAA standards is essential for audit readiness. Non-compliance can lead to penalties, lost contracts, or even legal consequences.
• Accurate Cost Management: DCAA-compliant software provides the structure needed for detailed tracking and allocation of costs, ensuring all expenses meet regulatory requirements.
• Transparency and Trust: Reliable accounting systems enhance transparency, build trust with government agencies, and demonstrate that your company adheres to strict financial practices.
• Efficient Financial Reporting: These software systems enable streamlined reporting processes, making it easier to meet government deadlines and reporting requirements.
• Scalability: As your company grows, DCAA-compliant software can scale with your business, providing the flexibility to manage more complex contracts.

Key Features of DCAA-Compliant Accounting Systems

For software to be considered DCAA-compliant, it must incorporate 5 key features. These include:

1. General Ledger: A comprehensive general ledger that supports all direct, indirect, and unallowable costs associated with government contracts.
2. Cost Accounting: Detailed cost accounting capabilities that allocate costs accurately, including labor, materials, overhead, and G & A (general and administrative).
3. Timekeeping: A compliant timekeeping system that tracks employee hours and allocates labor costs to specific projects.
4. Billing and Invoicing: A system that ensures accurate, timely billing in accordance with government standards.
5. Audit Trail and Internal Controls: Strong internal controls and a full audit trail to provide transparency and prevent fraud.

The 7 Best DCAA-Compliant Accounting Software Systems

Here is our recommended list of the top DCAA-compliant accounting software systems available for government contractors:

1 JAMIS Prime ERP

Why It’s Great: JAMIS Prime ERP is purpose-built for government contractors, making it one of the most intuitive, DCAA-compliant platforms on the market. It goes beyond traditional accounting software by offering fully integrated project-based financials, timekeeping, purchasing, HR, and compliance tools, all in one cloud-based solution. Built with federal regulations in mind from day one, JAMIS helps contractors scale faster without losing control over the details that matter most to auditors.

• Key Features: Seamless project-based accounting, indirect cost allocation, built-in FAR/CAS support, automated incurred cost submissions (ICS), and real-time dashboards for executive visibility.
• DCAA Readiness: JAMIS was engineered for audit success. The system tracks time by project, automates labor distribution, segregates unallowable costs, and provides the documentation auditors require without the painful manual prep. Many clients find their first incurred cost submission through JAMIS to be smoother than they imagined because it was built with DCAA audits in mind.
• More Information: JAMIS Prime ERP.

2 Deltek Costpoint

Why It’s Great: Deltek Costpoint is one of the most widely used accounting systems among government contractors. It offers comprehensive features, including project accounting, time tracking, expense management, and compliance reporting, making it an all-in-one solution.

• Key Features: Integrated project management, labor, and cost allocation, FAR and CAS compliance, and robust reporting capabilities.
• DCAA Readiness: Designed specifically for contractors, Deltek ensures DCAA compliance with a focus on audit readiness and scalability.
• More Information: Deltek Costpoint

3 Unanet

Why It’s Great: Unanet offers cloud-based ERP (Enterprise Resource Planning) and PSA (Professional Services Automation) solutions tailored for government contractors. Unanet’s system provides robust time tracking, expense management, and financial reporting tools designed to support DCAA compliance.

• Key Features: Real-time reporting, automated project management, and customizable dashboards. It also supports CAS and FAR compliance.
• DCAA Readiness: Unanet’s integrated solutions ensure government contractors can easily manage the complexities of contract accounting while remaining compliant.
• More Information: Unanet

4 PROCAS

Why It’s Great: PROCAS offers an affordable solution for small to mid-sized contractors. DCAA compliant, including timekeeping, labor distribution, and project reporting.

• Key Features: PROCAS provides government contractors with the essential features they need to meet compliance requirements.
• DCAA Readiness: PROCAS enhances government contract accounting, ensuring audit readiness and compliance with FAR and CAS.
• More Information: PROCAS

5 Xtivia

GovCon365 is XTIVIA’s DCAA‑compliant ERP and project accounting solution built specifically for government contractors. It offers a modern, integrated platform that handles everything from financial management and project accounting to HR and business development. XTIVIA

Key Features:

• End-to-end ERP and financial management tailored to GovCon firms XTIVIA

• Project accounting, time & expense tracking, and contract utilization tools XTIVIA

• Microsoft integration and business intelligence capabilities (e.g., Power BI) XTIVIA

• Strong focus on compliance with federal contract accounting norms (FAR, CAS-ready) XTIVIA

DCAA Readiness:
Because GovCon365 is built with government contracting in mind, it’s architected to help contractors maintain audit trails, segregate unallowable costs, and automate project cost allocations. Its native alignment with ERP best practices reduces the need for heavy customization—making it a more plug-and-play option compared to generic systems retrofitted for compliance.

Where It Fits Best:
GovCon365 is a solid middle ground: more robust than lightweight solutions, but not as monolithic (or costly) as some legacy ERPs too rigid for evolving contractors. If you’re already tied into Microsoft infrastructure and want a GovCon‑native layer on top, GovCon365 is a strong contender.

Choosing the Right Accounting Software

Selecting the right DCAA-compliant accounting software depends on your company’s size, contract complexity, and long-term growth goals.
For contractors looking to scale confidently while staying audit-ready, JAMIS Prime ERP is the standout choice. Built specifically for government contracting, JAMIS combines project-based accounting, timekeeping, procurement, and compliance in a single, integrated platform.

While some smaller businesses may find simpler tools like PROCAS manageable, JAMIS delivers the rare combination of compliance depth and usability, making it ideal for contractors who want to eliminate manual workarounds and future-proof their accounting systems.

Whatever system you choose, ensure it fully supports FAR, CAS, and DCAA standards, and that it gives you clear visibility across contracts, costs, and compliance from day one.

Win More Contracts

Government contracting is demanding. The right accounting software is not just a tool—it’s a strategic asset. With the complexity of compliance, cost management, and audit readiness, selecting the best DCAA-compliant accounting system can make the difference between seamless contract management and costly pitfalls.

Whether you are a small business looking to grow or an established contractor managing large-scale projects, investing in the right software is crucial for staying competitive, compliant, and prepared for future opportunities.

Need Help Finding the Best Solution for You?

If you are uncertain about which system fits your needs or need expert advice on choosing the best DCAA-compliant software, contact us. We are here to guide you every step of the way. Let us help you find the perfect solution to streamline your processes and position your business for long-term success.

Resources

• https://www.dcaa.mil/
• https://www.acquisition.gov/browse/index/far
• https://www.acquisition.gov/far/part-30
• https://www.deltek.com/en/government-contracting/costpoint
• https://unanet.com/
• https://procas.com/
• https://www.concur.com/
• https://jamis.com/